KAYAN International Schools

Equity, Equality, and Diversity Policy

At Kayan International for Investment, we are committed to fostering an inclusive environment where equity, equality, and diversity are respected and celebrated. This policy outlines our dedication to creating a fair and respectful workplace and learning environment for all staff and students. By ensuring that every individual— regardless of background, identity, or ability—has access to the same opportunities, we strive to build an educational culture that values the uniqueness of each person.

Purpose The purpose of this policy is to:

1. Promote fairness and inclusivity within the company, ensuring that all employees, students, and stakeholders are treated equally and with respect. 2. Ensure equal access to opportunities for all individuals, regardless of race, gender, ethnicity, religion, disability, age, sexual orientation, or any other characteristic. 3. Celebrate diversity by recognizing and appreciating differences within our staff and student body, while fostering a culture of understanding, tolerance, and respect.v 4. Prevent discrimination and bias by ensuring that all decisions regarding hiring, promotion, student admissions, and resource allocation are based on merit and free from prejudice.

Scope This policy applies to:

• All Employees: Including full-time, part-time, temporary, and contracted staff members. • Students: All enrolled students within the company’s schools or educational institutions. • Stakeholders: This includes parents, guardians, suppliers, partners, and anyone else engaged with the organization.

Definitions

• Equity: Ensuring that people receive support according to their specific needs, recognizing that everyone has different starting points • Equality: Treating all individuals the same and providing the same opportunities, resources, and respect, regardless of differences. • Diversity: Embracing the wide range of differences that people bring to the organization, including but not limited to race, gender, sexual orientation, ability, religion, and culture.

Key Principles

1. Fair Treatment: All individuals should be treated fairly, with dignity and respect. Any form of discrimination, harassment, or bias is strictly prohibited. 2. Inclusive Culture: Kayan will work to create an environment where everyone feels valued, included, and able to contribute their full potential. 3. Equal Opportunity: Recruitment, career progression, staff training, student admissions, and development opportunities will be open to all, based on merit and without bias. 4. Support for Diversity: Kayan will actively promote an appreciation of diversity in its teaching methods, materials, and workplace culture. 5. Addressing Inequality: Kayan is committed to identifying and removing any barriers that prevent individuals from fully participating in the organization.

Roles and Responsibilities

• Management: Responsible for ensuring the effective implementation of this policy and promoting a culture of diversity, equity, and equality at all levels of the company. • HR Department: Monitor recruitment, retention, and promotion practices to ensure they are fair and inclusive. HR will also handle complaints related to discrimination or harassment. • Staff Members: Expected to treat colleagues, students, and stakeholders with respect and adhere to the principles of equity, equality, and diversity. • Academic Leadership: Ensure teaching practices and learning environments are inclusive and free from bias, while encouraging students to appreciate and celebrate diversity.

Policy Implementation

1. Training and Awareness: o All employees will undergo regular training on diversity, equity, and equality, ensuring awareness of unconscious bias, discrimination laws, and the importance of inclusive practices. 2. Inclusive Recruitment: o Recruitment processes will be designed to attract diverse candidates and ensure that selection is based solely on skills and qualifications. 3. Diverse Curriculum: o Kayan will promote a curriculum that reflects diverse perspectives, cultures, and histories, allowing students to gain a more comprehensive understanding of the world. 4. Reasonable Adjustments: o Kayan will ensure that reasonable adjustments are made for individuals with disabilities or special needs, ensuring that they have equal access to education and opportunities. 5. Mentorship Programs: o Encourage mentorship and career development programs that support underrepresented groups within the company.

Monitoring and Evaluation

1. Data Collection: o Kayan will collect and analyze data on staff demographics, promotions, student enrollment, and retention to monitor the effectiveness of this policy. 2. Policy Review: o The policy will be reviewed annually, or as needed, to ensure its effectiveness in promoting equity, equality, and diversity. 3. Feedback Mechanisms: o Feedback from staff, students, and stakeholders will be regularly sought to identify areas where improvements can be made. Surveys, focus groups, and open forums may be used to gather insights.

Complaint Procedure

• Any complaints related to violations of this policy, including discrimination or harassment, should be reported to the HR Department. All complaints will be treated seriously and investigated promptly, with appropriate action taken to resolve the issue.

Commitment to Change

At Kayan International for Investment, we recognize that achieving true equity, equality, and diversity requires ongoing commitment and effort. We will continuously strive to improve our practices and ensure that every member of our community feels valued and supported in their growth.

Conclusion

By adhering to this Equity, Equality, and Diversity Policy, we aim to create a positive, inclusive, and respectful environment where every employee and student can thrive. Our Kayan is committed to being a leader in diversity and inclusion within the educational sector, setting an example of fairness and respect for all.

Introduction – Data Protection & Privacy Policy

This Privacy Policy sets out how Kayan manages personal information provided to or collected. At Kayan Knowledge, we recognize the importance of protecting the personal data of our students, parents, staff, and partners. We are committed to handling all information with integrity, transparency, and respect, ensuring that privacy is safeguarded at every level. This policy outlines how Kayan collects, uses, stores, and protects personal data in compliance with applicable local laws and international standards. Our goal is to: • Protect sensitive information against unauthorized access or misuse • Ensure that data is used fairly, lawfully, and transparently • Maintain trust with our school community through responsible data practices • Support the safe use of digital platforms and technologies in education By following this policy, Kayan Knowledge affirms its commitment to creating a secure learning and working environment, where personal information is respected and protected at all times. Kayan may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to Kayan’s operations and practices and to make sure it remains appropriate to the changing Kayan climate. Kayan strives to ensure the protection of your personal information through responsible practices and this data is not shared with any third parties (excluding MoE, Governmental Agencies). We deploy all efforts to protect the private nature of your personal information. This is a summary of our personal information collection practices.

1. What kinds of personal information does Kayan collect and How does Kayan collect it?

The type of information Kayan collects and holds includes (but is not limited to) personal information, including health and other sensitive information, about: • students and parents and/or guardians ('parents') before, during and after the course of a student's enrolment at Kayan; • job applicants, staff members, volunteers and contractors; and • other people who come into contact with Kayan. 1.1. Personal Information you provide Kayan will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, emails and telephone calls. On occasions people other than parents and students provide personal information. 1.2. Personal Information provided by other people In some circumstances Kayan may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another Kayan.

2. How will Kayan use the personal information you provide?

Kayan will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected by you, or to which you have consented.

3. Students and Parents

In relation to personal information of Students and Parents, Kayan's primary purpose of collection is to enable Kayan to provide schooling for the student. This includes satisfying the needs of parents, the needs of the student and the needs of Kayan throughout the whole period the student is enrolled, as well as per Noor system (MoE) requirements.

4. The purposes for which Kayan uses personal information of students and parents include:

• to keep Parents informed about matters related to their child's schooling, through correspondence; • dayto-day administration of Kayan; • looking after students' educational, social and medical wellbeing; • to satisfy Kayan's legal obligations towards MoE and allow Kayan to discharge its duty of care. In some cases where Kayan requests personal information about a student or parent, if the information requested is not provided, Kayan may not be able to enroll or continue the enrollment of the student or permit the student to take part in a particular activity. (As per MOE requirements)

5. Job applicants, staff members and contractors

In relation to personal information of job applicants, staff members and contractors, Kayan's primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be The purposes for which Kayan uses personal information of job applicants, staff members and contractors include: • in administering the individual's employment or contract, as the case may be • for insurance purposes; • to satisfy Kayan's legal obligations, for example, in relation to child protection legislation.

6. Who might Kayan disclose personal information to and store your information with?

Kayan may disclose personal information, including sensitive information, held about an individual to: • government departments; • medical practitioners; • parents • anyone you authorise Kayan to disclose information to; and • anyone to whom we are required to disclose the information to by law.

7. Sending and storing information overseas

Kayan may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, Kayan will not send personal information about an individual outside KSA without: • obtaining the consent of the individual (in some cases this consent will be implied); or • otherwise complying with the Privacy Principles or other applicable privacy legislation.

8. How does Kayan treat sensitive information?

In referring to 'sensitive information', Kayan means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs or practices or criminal record, that is also personal information; health information and biometric information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.

9. Management and security of personal information

Kayan's staff are required to respect the confidentiality of students' and Parents' personal information and the privacy of individuals. Kayan has in place steps to protect the personal information it holds from misuse, interference and loss, unauthorized access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerized records.

10. Access and correction of personal information

Students will generally be able to access and update their personal information through their Parents, but older students may seek access and correction themselves. There are some exceptions to these rights set out in the applicable legislation. To make a request to access or update any personal information Kayan holds about you or your child, please contact the principal. Kayan may require you to verify your identity and specify what information you require.

11.Consent and rights of access to the personal information of students

Kayan respects every Parent's right to make decisions concerning their child's education. Generally, Kayan will refer any requests for consent and notices in relation to the personal information of a student to the student's Parents. Kayan will treat consent given by Parents as consent given on behalf of the student, and notice to Parents will act as notice given to the student. As mentioned above, parents may seek access to personal information held by Kayan about them or their child by contacting the Principal. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of Kayan's duty of care to the student.

12. Use of technology for security purposes

CCTV in operation images are being monitored (inside and outside of Kayan premises) and recorded for the purposes of crime prevention, the prevention of anti-social behavior, bullying, vandalism, for the safety of our staff and students and for the protection of Kayan property. The system will be in operation 24 hours a day, every day. These images This system is controlled by KAYAN Management Team. The images are not shared with third parties and are subject to internal use only for administration and security purposes. Use of CCTV is regulated by MOE

13.Complaints and Information

If you would like further information about the way Kayan manages the personal information it holds, or wish to complain that you believe that Kayan has breached the Privacy Principles please contact the principal. Kayan will investigate any complaint and will notify you for the decision made, in relation to you.

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