KAYAN International Schools

ntroduction – Health & Safety Protocols (KG & Lower Elementary)

At Kayan Knowledge, the health, safety, and wellbeing of our youngest students is our top priority. Our protocols are designed to provide a safe, nurturing, and child-friendly environment where students can learn, play, and grow with confidence. We ensure: • Safe facilities that meet child-appropriate standards • Clear emergency and safety procedures for staff and students • Hygiene and wellness practices to support healthy development • Active supervision and safeguarding at all times

KAYAN International for Investment, as a System, is committed to Kindergarten Health & Safety Protocol Policy

Kayan International for Investment Schools, in partnership with our parent community, is committed to safeguarding and promoting the well-being of our students. We expect all KAYAN community members including administrators, faculty, staff, trustees to share this commitment. We believe that our students have a right to grow in a supportive, caring and safe environment, which includes the right to protection from all types of abuse and other safeguarding concerns. School personnel are vigilant for signs of any young person in distress and are confident about applying our safeguarding processes to intervene when necessary. Our child safeguarding policy and procedures are in accordance with the recommendations of MOE, and in accordance with KSA law. We expect all KAYAN community members including administrators, faculty, staff, trustees to share this commitment. We believe that our Kayanese have a right to grow in a supportive, caring and safe environment, which includes the right to have all measures of health and safety. This policy ensures consistency in Health and Safety practices across Kayan Schools within the Company System, while affording the appropriate level of flexibility needed at the institutional level.

Dear Valued Partners,

We would like to comfy you to the Kindergarten Department at Kayan International for Investment. We are looking forward to an exciting year of new experiences, more to learn and lots of fun! Going to school is one of the most important experiences in a child’s life. School is an exciting place where children meet new and different people and participate in many new and different experiences. We promise to work diligently to provide the children with wonderful experiences that help them to feel good about themselves and their school. It is during the first years of life that children form attitudes about themselves, others, learning, and the environment. These attitudes last a lifetime, so we work very hard to find ways to help children develop positive attitudes. Educating a child is most successful when families and schools work together in the best interest of the child. We welcome your input and assistance in educating your child; after all, you are your child’s first teacher! Valuing education and the opportunities it provides are important first steps. We are hopeful that you will find time to participate in some of our school activities. The goal of our program is to meet your child's needs not only intellectually, but also physically, socially, and emotionally. This Kindergarten Protocol has been developed to guide you and help you get acquainted with the major components of our program. You will receive weekly newsletters highlighting important news and events taking place within the department throughout the academic year. You will also get the chance to see your child interacting and performing during assemblies, class parties, and other celebrations. Please do not hesitate to contact the school if you have any queries or concerns related to your child’s education.

Kayan Kindergarten Philosophy

Kayan offers the Provisional Kindergarten Program, which offers children and families engaging learning environments that are designed to meet the social–emotional and cognitive needs of young students. The model is proactive in nature and requires teachers to consider curriculum and teaching strategies that promote learning through multiple lenses. KG teachers will consider the individual interest levels and learning modalities of each student to ensure involvement in each lesson. Our aim is to assist your child to learn and grow through experiences with play. There are many types of activities offered inside and outside the classrooms including puzzles, dramatic play, blocks, books, play dough, collage…etc. and as your child interacts and manipulates the play materials, he/she is learning about so many things. For example, to name a few, each time children build with blocks, they are learning about concepts such as color, size, shape, balance, and design. When children dress up and play in the role play corner, they are experiencing and imitating the things they have seen and are familiar with at home. Meanwhile, they are extending their vocabulary, vocalizing their experiences, and communicating with words and actions in both languages, Arabic and English, equally. Although we are a full international school, We are dedicated to educating bilingual students that learn English and Arabic equally. All the classrooms have fully equipped learning centers; we use this approach as learning centers give children the opportunity to explore, discover, and take responsibility for selecting and completing a variety of activities. Students are encouraged to make smart choices. Furthermore, this gives the teachers the opportunity to focus on and assess students in groups, while others are busy doing structured activities related to what has been introduced. KG and G1 students also have the opportunity to observe, investigate, compare, analyze, plan, build, collaborate, and reflect during Project-Based Learning. PBL integrates students’ knowledge and skills and helps extend their learning by relating it to real-life experiences. Two co-teachers of the same subject will be supervising the students during their subject lessons. Children in kindergarten need to play in order to learn. It is the teachers’ role to provide experiences for play, and to guide and assist every child into becoming an independent, creative person with a love for learning. When your child is ill: When your child is ill, please call the office and report your child’s absence. All absences must be verified. If your child becomes sick or injured at school, he/she will be escorted to the clinic for treatment, and you or one of the names listed on the emergency card will be contacted. Please notify us immediately if any contact numbers change. It is important that you have filled in and returned all relevant medical documents to school, which outline any medical conditions or allergies your child may have. If you are sending medicine to school, it must be taken to the nurse with an accompanying note outlining the dosage and correct times for administrating the medicine. Please do not send your child to school if he/she is sick. This can be very distressing to the child.

Security and Safety:

It is important for your child’s teacher to know of any change in travel arrangements to and from school, in writing. We want to make sure that your child goes home with the right person. All children should be walked to the kindergarten area. When you wish to pick up your child early, you need to take a paper from the reception area. Furthermore, you need to sign an exit book that all classrooms have for the safety of our students. There are staff duties outside each morning and during the recess breaks. Parents are highly encouraged to collect their children promptly when the school finishes. Unsupervised children will not be allowed to leave the premises.

Behavior Management Procedures

Kayan International for Investment aims to provide: • A broad, balanced, and relevant curriculum which is continually improved, annually reviewed, and updated, and will equip students to pursue their higher education in any English or Arabic university. • A safe, supportive, pleasant, and attractive learning environment. • The necessary encouragement to work together with respect and tolerance, regardless of age, gender, race, or nationality as prescribed by our Quran and Hadith.

For teachers:

• All teachers are expected to respect the school, their colleagues, and students. • The dress code for teachers, as laid down by the management, must be followed strictly. • Teachers must always be punctual. • Leave of absence will only be granted in emergency situations. se of foul and abusive language is not permitted. • Physical violence is not acceptable and so is retaliation. • Teachers should never encourage students to retaliate, even when confronted with the same. • If the child in a class has a negative attitude towards another, it should be reported to a member of the administration, who in turn would deal with the matter. • Every child in the school has a right to equal opportunities and it is up to each teacher to provide these opportunities in her classroom. • In the classroom, teachers are expected to have predictable rules. While drawing up rules, ensure that: - rules are feasible - reasonable and understood by all students - consistent - and rewarded when followed through. • When rules are broken, teachers can use the following: - statement regarding which specific behavior is a problem- reason for the rule - and a suggestion of an alternative or appropriate behavior • Some strategies that teachers could use to solve problems related to behavior: - active listening - negotiation - setting limits - affirmations - When disciplining a child, it is important to remember the following: - age of the child - abilities of the child - what the child has done - not to insult a child physically or verbally. to

For students:

• All students are expected to respect their teachers, other adults, and fellow pupils. • All students are expected to respect their own and other people’s property and to take care of their books and equipment. • Students are expected to be well behaved, well-mannered, and active. • Students should walk, not run when moving around the school/department. • Foul or abusive language is not allowed. • Physical violence or retaliation is not allowed. • Students are not permitted to bring any objects to school, especially sharp and dangerous instruments. • Students are expected to be punctual. • Students are required to wear the correct uniform. Hair attire should be simple and in school colors.

For parents:

• Explain school rules to their children. • Recognize school policies. • Understand that close partnership between parents, teachers and students is required. • Attend Parents/ Teacher Meetings and discuss probable problems with teachers. Give suggestions for improvement.Since we strongly believe in nurturing knowledge and educating students academically and how to cope in life, the Kindergarten Department have decided to format a behavioral strategy that is enforced in all classes to help in class management and ensure equality and fairness. It is important for us to have some type of behavior plan so that children know what is expected of them in the classroom and at school. For any behavior management system to work, the students must know the rules and consequences ahead of time and know that the consequences will be consistently applied. Furthermore, it must be easy for the teacher to manage. Students will behave well if they know where they stand. All teachers need to post their classroom rules very largely in the classroom – large enough to be seen from most parts of the room, chart paper-sized or larger. They can write the rules themselves, positively stated, or they can use this as a part of circle time and have mutually agreed upon rules. They need to use pictures for KG 1, KG 2 and KG3 students.

Fire Drill Procedures

• In case of fire, either the smoke detectors or fire alarms will sound. Students, faculty and staff should do the following: • In an orderly fashion, exit the building, staying low to avoid smoke inhalation. • Each teacher in the class will take her students in a line following the fire exit. • All classes should be lined up outside and accounted for. Once all class is out and safe a yellow flag should be held up by the teacher. • If you see or smell fire or smoke and the fire alarm has not been activated, pull the closest fire alarm when exiting the building. (If the fire alarm has already been activated, there is no need to pull a second alarm.) • Familiarize yourself with the layout of the building. Escape routes are posted throughout buildings in areas easily accessible to everyone. • If you are the last person to exit a classroom or office, close the door, reducing the fire’s spread and damage. • After exiting, meet in designated areas to be accounted for. Under no circumstances should you re-enter a burning building! • To prevent personal endangerment and obstruction of emergency responders and equipment, do not leave the assigned areas until cleared to do so by your Area Leader.

Incidents

• If any incident occurs the teacher must fill out an incident report and inform the supervisor that is present for your hall. The social worker should always be informed of any abnormal behavior done by any student

Health and Sickness Procedures

• If any child is sick the assistant must take the child to the doctor in order for him/her be diagnosed. • If a child has visited the doctor the guardian must be informed. • If any child has a serious injury caused in school, the supervisor of the department must take the student to the hospital and inform the parents immediately.

Quality Assurance Policy Statement

At Kayan Knowledge, we are committed to fostering a culture of excellence, accountability, and continuous improvement across all our schools. Our Quality Assurance (QA) processes are designed to ensure that the learning experience of every student, the professional growth of every staff member, and the engagement of every parent are consistently enhanced. Our policy aligns with international best practices, national requirements, and the unique needs of our school community. It provides a structured framework that ensures self-evaluation, stakeholder involvement, and evidence-based improvement planning.

Our Commitments

• To create an inclusive learning environment where students are empowered to achieve their full potential. • To continuously review and develop teaching, learning, and leadership practices in line with Kayan’s vision and global benchmarks. • To actively involve students, staff, parents, and the wider community in shaping our improvement priorities. • To maintain clear, transparent, and measurable standards of success.

Quality Assurance Framework Our QA system is built around the following principles:

1. Clear Targets – aligned with Kayan’s vision, mission, and strategic priorities. 2. Measurable Success Criteria – defined indicators of impact on student learning and school effectiveness. 3. Strategic Implementation – structured action plans with defined roles and responsibilities. 4. Defined Timescales – realistic timelines for achieving goals. 5. Optimal Use of Resources – ensuring efficiency and sustainability. 6. Ongoing Monitoring & Evaluation – continuous review through feedback, data analysis, and performance indicators.

Leadership & Responsibility

• School Leaders and Heads of Department serve as facilitators of quality, promoting teamwork, accountability, and innovation. • Staff members are encouraged to take ownership of improvement initiatives, fostering a culture of shared responsibility. • Students are given opportunities to express their voice and contribute to shaping the school improvement agenda. • Parents and Community Partners are valued contributors, ensuring that Kayan’s development reflects both local and global perspectives.

Continuous Improvement

Through the Kayan Improvement Plan and Quality Assurance Calendar, we ensure consistency in achievement, raise attainment, and sustain high standards across all areas of our work. Staff development is prioritized, and additional responsibilities are clearly defined to match school needs and strengthen collective impact. At Kayan Knowledge, quality is not an endpoint but an ongoing journey—driven by reflection, collaboration, and innovation to secure the best outcomes for our learners and community.

Policies